Financial Officer - Stores Management

Job Description

Requirements

• Proficiency in Microsoft Office applications, particularly Microsoft Excel and Word, and experience
• with inventory management systems.
• ii. Strong analytical, organizational, and records management skills.
• iii. Excellent communication and interpersonal skills, with the ability to work effectively in a team.
• iv. Ability to work under pressure, manage multiple priorities, and meet deadlines.
• v. High level of integrity, accountability, and attention to detail.
• vi. Flexibility, innovation, and proactive approach to work.

Responsibilities

• Receive and verify stock by inspecting all deliveries against delivery notes, LPOs, and specifications to
• ensure accuracy, quality, and compliance with UNCST procurement guidelines.
• 2. Process goods receipt by preparing and issuing Goods Received Notes for all accepted items and promptly
• updating inventory records.
• 3. Maintain inventory records by accurately updating stock cards and the electronic inventory management
• system to ensure real-time and reliable stock data.
• 4. Manage stores issuance by issuing and registering stores items to staff in accordance with UNCST
• distribution procedures and retrieval systems, ensuring proper authorization and documentation.
• 5. Conduct stock control by carrying out regular stock reconciliations and leading the annual physical
• stocktaking to ensure accuracy and accountability of inventory.
• 6. Monitor stock levels by tracking usage trends and maintaining optimal stock levels through timely
• requisitions and replenishment of store items.
• 7. Prepare reports by compiling and submitting accurate quarterly and annual store/stock reports for
• management decision making.
• 8. Evaluate vendors by participating in vendor performance evaluation and rating to inform procurement
• decisions.
• 9. Ensure accountability by preparing and submitting timely accountability and utilization reports for all
• resources handled.
• 10. Provide technical advice to management on stores management best practices, policy compliance, and
• process improvements