CORPORATION SECRETARY

Job Description

Requirements

• At least 10 years of relevant working experience in corporate governance, legal services, board
• secretariat, public administration, or related areas.
• Experience working in a Government institution, State Corporation, transport sector, infrastructure
• organization, or regulated entity is desirable.
• Demonstrated experience providing advisory services to Boards of Directors and senior management.

Responsibilities

• Provide professional advice to the Board of Directors and Management on corporate governance
• matters.
• Coordinate and facilitate Board meetings, Board Committee meetings, and Annual General Meetings
• where applicable.
• Prepare and circulate Board agendas, meeting papers, minutes, and action trackers.
• Maintain accurate and secure records of Board deliberations, resolutions, and decisions.
• Monitor implementation of Board resolutions and provide periodic reports on progress.
• Ensure compliance with corporate governance principles and public sector governance requirements.
• Advise the Corporation on legal and regulatory obligations affecting its operations.
• Ensure compliance with the Uganda Railways Corporation Act, Government policies, statutory requirements, and relevant laws.
• Maintain a corporate compliance framework and advise Management on emerging legal risks.
• Coordinate legal audits and follow up on compliance gaps.
• Liaise with external legal counsel and regulatory authorities on legal matters.
• Maintain statutory registers, corporate documents, and official records of the Corporation.
• Ensure proper custody of Board documents, contracts, policies, and governance instruments.
• Oversee effective records management systems in line with Government requirements.
• Provide guidance on governance aspects of strategic plans, policies, and institutional reforms.
• Support the Board and Management in reviewing corporate policies and governance frameworks.
• Advise on corporate restructuring, partnerships, investments, and major transactions from a governance perspective.
• Promote ethical conduct and integrity in corporate governance.
• Support implementation of risk management and internal control frameworks.
• Advise the Board on governance risks and mitigation measures.
• Promote transparency, accountability, and good corporate citizenship.
• Provide leadership to the Corporation Secretariat function.
• Supervise and mentor secretariat staff.
• Develop systems to improve efficiency in Board and corporate administration.
• Prepare budgets and work plans for the Secretariat function.