Field Finance Coordinator

Job Description

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 4–6 years of relevant experience in accounting or financial administration, preferably with an international NGO or development organization.
• Solid understanding of basic accounting principles, internal controls, and financial administration processes.
• Experience managing cash, advances, and field-level financial transactions in remote or decentralized environments.
• Strong working knowledge of Microsoft Office, particularly Excel, for financial tracking and reconciliations.
• High level of accuracy, integrity, and attention to detail.
• Strong organizational and time-management skills, with the ability to manage multiple requests and deadlines.
• Good communication and interpersonal skills, with the ability to work effectively with non-finance staff.
• Fluency in English required
• Knowledge of local regulations and operating context is an advantage.
• Ability to work under pressure and operate effectively in field-based and challenging environments.

Responsibilities

• Manage day-to-day accounting transactions at field level, including cash, bank, and mobile money transactions where applicable.
• Process payments, advances, and reimbursements in accordance with WCS financial procedures and delegated authorities.
• Maintain accurate and up-to-date accounting records, vouchers, and supporting documentation.
• Ensure timely and accurate filing of financial documents at field level, in line with WCS standards.
• Manage petty cash and field cash balances, ensuring proper controls, reconciliations, and secure handling of funds.
• Prepare regular cash counts and reconciliations and submit them to the capital finance team.
• Monitor cash needs and support cash forecasting for field operations.
• Ensure compliance with internal controls related to cash handling and segregation of duties.
• Support field teams in tracking expenditures against approved budgets and guiding the charging codes for expenses.
• Review field-level financial requests to ensure accuracy, completeness, and budget availability before processing.
• Flag potential budget issues, overspending risks, or unusual transactions to the supervisor in a timely manner.
• Support field management with basic financial information to inform operational decision-making.
• Ensure adherence to WCS financial policies, donor requirements, and national regulations at field level.
• Support internal and external audits by preparing documentation and responding to audit requests related to field finance.
• Implement audit recommendations and corrective actions related to field-level financial management.
• Act as the primary finance focal point at field level for day-to-day operational matters.
• Liaise regularly with the capital-based finance team to ensure timely transmission of financial data and documentation.
• Work closely with logistics, procurement, and program teams to ensure smooth financial workflows.
• Support the induction of new staff, consultants, and visitors on field-level financial procedures.