Human Resources Assistant

Job Description

Responsibilities

• HR Operations & Administration
• Provide day-to-day administrative support to the HR Business Partner
• Maintain and update employee records in the HR information system
• Ensure proper filing and documentation of HR records in compliance with policies2.Recruitment & Onboarding
• Assist in coordinating recruitment processes, including scheduling interviews and communicating with candidates
• Support onboarding processes, including preparation of induction materials and documentation
• Ensure new employee records are accurately captured and filed3.Employee Relations & Engagement
• Support handling of employee inquiries and routine HR-related issues
• Assist in organizing employee engagement activities and initiatives
• Maintain confidentiality in handling employee information and cases4.Training & Development Coordination
• Assist in scheduling and organizing training sessions, workshops, and seminars
• Coordinate training logistics, including venues, materials, and communication
• Maintain accurate training records and support evaluation of training programs5.Performance Management Support
• Assist in coordinating performance appraisal processes
• Track submission of performance reviews and follow up with relevant stakeholders
• Support documentation and reporting on performance management activities6.HR Reporting & Compliance
• Prepare periodic HR reports (staff data, training, recruitment, attendance, etc.)
• Support compliance with labor laws, company policies, and HR procedures
• Assist in audits and HR data verification processes7.General HR Support
• Prepare HR-related reports, presentations, and correspondence
• Support implementation of HR policies, procedures, and initiatives
• Perform any other duties as assigned by the HR Business PartnerExpected Outputs1.Accurate and up-to-date employee records and HR database2.Timely coordination of recruitment, onboarding, and training activities3.Efficient support to performance management processes4.Timely and accurate HR reports and documentation5.Improved employee communication and engagement support6.Compliance with HR policies, procedures, and legal requirementsPerson SpecificationsAcademic Qualifications
• Bachelor’s degree in Human Resource Management, Business Administration, or a related fieldExperience
• Minimum of 2 years’ experience in an HR or administrative support role
• Exposure to multiple HR functions (recruitment, training, employee relations) is an added advantageCompetencies
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic knowledge of HR systems (HRIS) and database management
• Understanding of core HR functions and processes
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• High level of accuracy and attention to detail
• Ability to handle confidential information with integrity
• Proactive, reliable, and able to work with minimal supervision
• Flexibility and adaptability in a dynamic work environmentWorking Environment
• Office-based role with occasional travel for HR activities (e.g., training, recruitment, engagement events)
• Interaction with employees across all departments
• May require extended hours during peak HR activities (e.g., recruitment drives, performance cycles)
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Benefits

• Work with one of the largest utility employers in Uganda
• Career growth in a regulated, mission-critical sector
• Exposure to modern distribution infrastructure including the Lugogo pole plant and rural electrification programmes
• Competitive UEDCL terms and conditions of service