Senior Personal Secretary

Job Description

Requirements

• An Honours Bachelor’s degree in Secretarial Studies or equivalent qualifications from a recognized awarding Institution

Responsibilities

• In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
• Take dictation, transcribing and presenting accurate and error free work;
• Attend to callers, either in person or on telephone;
• Ensure timely responses to inquiries and correspondences to and from the Office;
• Receive incoming mail and supervising the dispatch of outgoing mail;
• Organize meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
• Ensure that relevant documents for meetings and speeches are produced on time and properly organized;
• Draft letters of routine nature
• Ensure cleanliness and orderliness of the office;
• Manage records in accordance with established security and records management procedures;
• Requisition and Manage office stationery and equipment;
• Supervise the Secretarial and support personnel for the office;
• Conduct background research on various topics to assist in decision-making and report preparation.
• Handle sensitive information and confidential matters with absolute discretion.
• Assist with special projects, tracking progress, and monitoring deadlines.