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Accounts Payable Manager
Accor Hotels
Posted 3 months agoNairobi, Kenya
Location
Nairobi, Kenya
Job Type
Full-time
Experience
Senior
Category
Finance
Job Description
Reporting to the Finance Manager, responsibilities and essential job functions include but are not limited to the following:
Main Duties:
1. Invoice Processing & Payment Management
Receive, review, and verify invoices and expense reports for accuracy and compliance with hotel policies.
2. Vendor & Reconciliation Management
3. Compliance & Taxation
4. Expense Control & Reporting
5. Internal Controls & Process Improvement
Adhere to financial policies and procedures to prevent fraud and financial mismanagement.
To read and understand the hotel’s Handbook and to adhere to the hotel’s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
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Requirements
- To report for duty punctually wearing the correct uniform and name tag.
- To provide friendly, courteous and professional service at all times.
- To maintain good working relationships with colleagues and all other departments.
- To comply with local legislation as required.
- To respond to any changes in the department as dictated by the needs of the hotel.
- To attend training and meetings as and when required.
Responsibilities
- Ensure compliance with Kenyan tax laws, including VAT, withholding tax (WHT), and other statutory deductions.
- Prepare and submit tax reports and certificates for supplier withholding taxes where applicable.
- Maintain complete and accurate financial documentation in accordance with audit and regulatory requirements.
- Assist in preparing monthly accounts payable reports, including accruals and payment forecasts.
- Work closely with the Finance Manager to monitor and control costs related to supplier payments.
- Support audits by providing necessary accounts payable documentation and reconciliations.
- Ensure proper authorization and approval of invoices before processing payments.
- Process invoices in the accounting system, ensuring correct coding and cost allocation.
- Schedule and prepare supplier payments (cheques, bank transfers, and mobile payments) in line with agreed payment terms.
- Ensure timely and accurate posting of payments and reconciling any discrepancies.
- Maintain an up-to-date database of hotel vendors and suppliers.
- Perform monthly supplier statement reconciliations, resolving discrepancies in coordination with suppliers.
- Monitor aging payables and ensure payments are made on time while optimizing cash flow.
- Handle supplier inquiries and disputes professionally to maintain good business relationships.
- Implement and maintain best practices to improve accounts payable processes and efficiency.
- Collaborate with procurement, receiving, and finance teams to ensure
- Maintain a high standard of personal appearance and hygiene and adhere to the hotel and department appearance standards.
- Be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments
Benefits
- Physical Aspects of Position (include but are not limited to):
- Frequent sitting and walking throughout shift
